Booth Set-up, Site Access & Parking;

A Vendor team volunteer will be at the front gate to get you direct you to the unloading area. We will provide you with your wristbands, parking passes, etc. If we didn’t cover everything via email before you arrive, this team member will be able to assist with any questions you have :) Someone from the Vendor team will always be available via radio. Anyone at the Festival Hosts/Security Volunteers tent can help you with this!

Food Vendors
Your fee includes 4 Vendor passes (one for the owner/operator and three for staff). If you will need more than three staff people, you must purchase Festival Passes for the others, at a discounted rate of $75.00

• Large Food Vendors may make arrangements to arrive Thursday evening instead of Friday morning to make manoeuvring easier.

• Food Vendors maximum electric power available is 30 amps per booth. Food trucks should have 30A twist lock plugs or Dryer/adaptor plugs.

• Vendors are required to provide everything needed for booth set-up (your own tables, tents, chairs, power bars, extension cords, hoses, etc). There are no “reserved” spots, however, for returning Vendors, if you indicate you prefer the spot you had last year, we will do our best to accommodate you.

• Power is available for both lighting and appliances. You must supply a 100′ minimum #14 Gauge extension cord. Maximum electric power available is 30 amps per booth. Booth rental includes power for 250W.

• Daily re-supply runs of non-perishable items should be completed before 10am, and perishable resupply runs need to be arranged with the Vendor Coordinator for crowd safety and to minimize disruption to the festival performances.

• Parking on-site is extremely limited and will be arranged with the Vendor Coordinator. Each Food Vendor will be given one free designated parking spot on-site for a private vehicle and one free parking pass for public parking in the West Field. Extra vehicles will be parked at a reduced rate of $20 for the weekend.

• Vendors generally open shop when the gates open on Friday. Music runs until midnight; Vendors close when they choose to. It is the responsibility of the vendors to secure their booth for the night.
  
  

Craft Vendors
Your fee includes two Vendor passes (one for the owner/operator and one for staff). If you will need more than two staff people, you must purchase Festival Passes for the others, at a discounted rate of $75.00

• Craft Vendors space is 10x10

• Craft Vendors load in time is Friday, time to be set closer to festival

• Vendors are required to provide everything needed for booth set-up (your own tables, tents, chairs, power bars, extension cords, hoses, etc). There are no “reserved” spots, however, for returning Vendors, if you indicate you prefer the spot you had last year, we will do our best to accommodate you.

• Craft Vendors must supply a 100′ minimum #14 Gauge extension cord for lighting POS etc (250W max).

• Parking on-site is extremely limited and will be arranged with the Vendor Coordinator. Each Craft Vendor will be given one free parking pass for the public parking area. Vehicles must display their parking pass at all times. Extra vehicles will be parked at a reduced rate of $20 for the weekend.

• Vendors generally open shop when the gates open on Friday. Music runs until midnight; Vendors close when they choose to. It is the responsibility of the vendors to secure their booth for the night.

Our “Green” Strategy

The Cowichan Folk Guild and the Islands Folk Festival are committed to eliminating as much garbage on-site as possible. Vendors are asked to reduce potential garbage by only bringing items on-site that can be composted or recycled. With a wide range of waste diversion options and a little forethought, such as using ketchup and mustard bottles instead of single-serve disposable packets, we can avoid almost all potential garbage. Zero Waste is the ultimate goal.

There will be a series of strategically located “Recycling Centers” with four receptacles.  Vendors are required to utilize reusable, compostable or recyclable containers, dishes, utensils, (corn starch forks) cups, etc. Any material handed to a customer must be 100% compliant with reuse, recycle or compost policies. For example, products made of or containing Styrofoam are prohibited.

*All food vendors must be prepared to provide proof of “Food Safe” certification along with your application.

• Operators using heat elements or open flame, etc. MUST have an appropriate fully charged extinguisher at their booth.

• Fire regulations prohibit the use of candles.

• All food booths must have hot water capabilities.

• Food Safety requirements must be met according the applicable regulations of the Central Vancouver Island Health Unit. A health officer will be on site to ensure compliance.

• A copy of approved health application must accompany each food booth application. Information & application forms are available at the Health Unit. (call 250-746-1414)

• No pets are allowed on site.

• Smoking is prohibited outside of the designated Smoking Areas. This will be strictly enforced to protect Providence Farm.