Become a Vendor

 Vendor Details

Vendors are an integral part of our festival and a cornerstone to the ambience of our main causeway. We look forward to having you join us for our 2025 Festival.

Vendor Pricing 2025:                                         

  • Large Food - $600

  • Niche Food - $325

  • Artisan Crafts - $250

  • Merch/Import - $300

  • Additional Staff - $75 pp 

  • Additional Parking - $20

  • Power 30 amp - $60 

  • Power 15 amp - $45 

Vendor Camping Discounted: 

  • RV/Vans - 20’ and under $40; over 20’ $50 

  • Forest Tenting - $25

Included with vendor fees:

  • Large Food Vendors: On site parking for one vehicle, public parking for a second vehicle, 4 staff weekend passes.

  • Niche Food Vendors: On site parking for one vehicle, public parking for a second vehicle, 2 staff weekend passes.

  • Artisan and Craft Vendors: Public parking for one vehicle, 2 staff weekend passes.

  • Merch/Import: Public parking for one vehicle, 2 staff weekend passes.


If you’d like to be a Vendor at the Islands Folk Festival please click the link and fill out the application. Someone from our team will reach out after accepting your application to receive your deposit, of $150, to secure your placement. While we want to host as many vendors as possible, not all applications will be accepted for the coming festival. If you have questions, or needs not listed in your package, please reach out to our office admin@cowichanfolkguild.ca


Information Booth

Information Booths are registered non-profit organizations with a public service to offer who do not sell any products as part of their purpose at the festival or at any other time. Information booths are limited to two passes at $75 per person.

Booth Set-up, Site Access & Parking

A Vendor team volunteer will be at the front gate to get you direct you to the unloading area. We will provide you with your wristbands, parking passes, etc. If we didn’t cover everything via email before you arrive, this team member will be able to assist with any questions you have :) Someone from the Vendor team will always be available via radio. Anyone at the Festival Hosts/Security Volunteers tent can help you with this!

Craft Vendors space is 10x10

Vendors are required to provide everything needed for booth set-up (your own tables, tents, chairs, power bars, extension cords, hoses, etc). There are no “reserved” spots, however, for returning Vendors, if you indicate you prefer the spot you had last year, we will do our best to accommodate you.

Large Food Vendors may make arrangements to arrive Thursday evening instead of Friday morning to make maneuvering easier.

Craft Vendors load in time is Friday, time to be set closer to festival

Parking on-site is extremely limited and will be arranged with the Vendor Coordinator. Each Food Vendor will be given one free designated parking spot on-site for a private vehicle and one free parking pass for public parking in the West Field. Each Craft Vendor will be given one free parking pass for the public parking area. Vehicles must display their parking pass at all times. Extra vehicles will be parked at a reduced rate of $20 for the weekend.

Vendors generally open shop when the gates open on Friday. Music runs until midnight; Vendors close when they choose to. It is the responsibility of the vendors to secure their booth for the night.

Vendor Passes

Food Vendors
Your fee includes four Vendor passes (one for the owner/operator and three for staff). All names will be provided to gate/security and only those people will have access to the site. If you will need more than three staff people, you must purchase Festival Passes for the others, at a discounted rate of $75.00

Craft Vendors
Your fee includes two Vendor passes (one for the owner/operator and one for staff). Those two names will be provided to gate/security and only those people will have access to the site. If you will need more than two staff people, you must purchase Festival Passes for the others, at a discounted rate of $75.00

Power is available for both lighting and appliances. 

Craft Vendors must supply a 100′ minimum #14 Gauge extension cord for lighting POS etc (250W max). 

Food Vendors maximum electric power available is 30 amps per booth. Food trucks should have 30A twist lock plugs or Dryer/adaptor plugs.

Daily re-supply runs of non-perishable items should be completed before 10am, and perishable resupply runs need to be arranged with the Vendor Coordinator for crowd safety and to minimize disruption to the festival performances.

Our “Green” Strategy

The Cowichan Folk Guild and the Islands Folk Festival are committed to eliminating as much garbage on-site as possible. Vendors are asked to reduce potential garbage by only bringing items on-site that can be composted or recycled. With a wide range of waste diversion options and a little forethought, such as using ketchup and mustard bottles instead of single-serve disposable packets, we can avoid almost all potential garbage. Zero Waste is the ultimate goal.

There will be a series of strategically located “Recycling Centers” with four receptacles.  Vendors are required to utilize reusable, compostable or recyclable containers, dishes, utensils, (corn starch forks) cups, etc. Any material handed to a customer must be 100% compliant with reuse, recycle or compost policies. For example, products made of or containing Styrofoam are prohibited.

All food vendors must be prepared to provide proof of “Food Safe” certification along with your application.

Booth Infrastructure

Power is available for both lighting and appliances. You must supply a 100′ minimum #14 Gauge extension cord. Maximum electric power available is 30 amps per booth. Booth rental includes power for 250W.

Operators using heat elements or open flame, etc. MUST have an appropriate fully charged extinguisher at their booth.

Fire regulations prohibit the use of candles.

Food Safety requirements must be met according the applicable regulations of the Central Vancouver Island Health Unit. A health officer will be on site to ensure compliance.

All food booths must have hot water capabilities.

A copy of approved health application must accompany each food booth application. Information & application forms are available at the Health Unit. (call 250-746-1414)

No pets are allowed on site.

Smoking is prohibited outside of the designated Smoking Areas. This will be strictly enforced to protect Providence Farm.

Thank you for your interest in the Islands Folk Festival.